GNHR • Process

The GNHR Process

GNHR’s end-to-end process combines planning, community engagement, enumeration, quality assurance, processing, integration, and continuous updates—turning household data into actionable insights for social protection across Ghana.

See the Steps Quality Assurance

1. Planning and Community Engagement

Preparation and collaboration with national and local stakeholders build trust and readiness.

1 National & Local Planning

GNHR works with MoGCSP, district assemblies, and local authorities to identify target areas.

2 Community Sensitization

Chiefs, assembly members, and leaders are engaged via radio, town halls, and info vans.

3 Enumerator Training

Intensive training on ethics, cultural sensitivity, tablets, and GNHR protocols.

Example: Before rural registration, GNHR holds durbars with traditional leaders to explain how being registered connects households to programs like LEAP or school feeding.

2. Household Enumeration

Door-to-door data collection ensures every household is counted.

Door-to-Door Coverage

Enumerators visit every household for inclusiveness.

Tablet-Based Surveys

Works online and offline—syncs automatically when connected.

Comprehensive Data

Demographics, education, employment, health, housing, welfare indicators.

Unique Codes

Every household gets a unique identifier to prevent duplication.

Example: In a village without network, data is captured offline and syncs to GNHR servers once in coverage.

3. Quality Assurance (QA)

Multi-layered checks protect the integrity of the registry.

Field Supervision

Shadowing, spot checks, and revisits validate accuracy on the ground.

Validation Rules

The app blocks impossible/incomplete entries (e.g., 5-year-old as household head).

Central Monitoring

Daily dashboards detect anomalies like duplicate numbers or age/relationship inconsistencies.

Corrections

Enumerators are notified of flagged issues and must correct them before final approval.

Example: If a household head is recorded as 16 with three children, the system flags it and QA validates with the household.

4. Data Processing and Integration

Verified data is cleaned, secured, and prepared for national use.

Secure Central Storage

Encrypted storage within the GNHR database.

Data Cleaning

Duplicates removed, missing info corrected, inconsistencies resolved.

System Integration

APIs & secure protocols connect GNHR to sector systems (education, health, agriculture, poverty reduction).

Customized Outputs

Program-specific datasets (e.g., LEAP, emergency support) generated as needed.

5. Data Sharing and Use

GNHR data actively powers programs and policy—improving lives nationwide.

Targeting Social Programs

Used to identify eligible households for LEAP, scholarships, food distribution, health coverage.

Evidence-Based Policymaking

Reports inform program design, monitoring, and evaluation.

Partner Support

World Bank, UN agencies, and NGOs align projects with national priorities using harmonized GNHR data.

Example: During COVID-19, GNHR data helped rapidly identify households most affected by lockdowns for fair distribution of relief.

6. Continuous Updates and Sustainability

Keeping the registry current ensures relevance and reliability.

Follow-Up Exercises

Periodic refresh cycles register new households and update records.

Community Feedback

Leaders and residents report gaps, errors, and new households.

System Evolution

Adopts new technologies and methods to stay future-ready.

Why the GNHR Process Works

Transparency

Communities are engaged at every step.

Accuracy

Multi-level QA ensures data reliability.

Inclusiveness

Every household gets the chance to be counted.

Efficiency

Digital tools reduce errors and speed up use.

Trustworthiness

Government and partners rely on GNHR data.

A People-Centered Process

The GNHR process is about more than forms and tablets—it connects Ghanaians to opportunities. Every household captured represents a family that can be linked to education, healthcare, financial support, and emergency assistance.

GNHR: The Key Registry Data Sharing & Integration